Recruiting Coordinator

Position Summary:

Based in our Global Business Services offices (GBS) in Mexico City, the Recruiting Coordinator will provide support to Americas Recruiting Teams. The Recruiting Coordinator will assist in management and execution of the centralized recruiting initiatives for the region across Talent Acquisition 

Responsibilities and duties: 

Facilitate screening process services for Talent Acquisition  

• Coordinate and execute all aspects of interview scheduling including dates, timing and format across offices, schools, and hiring teams.  Interviews to include pre-application chats, interview panels and additional screening scheduling 
• Assist and support candidates with registration, scheduling, questions and conflicts 
• Distribute logistics to employees and candidates 
• Provide day of management and support to employees and candidates 
• Provide necessary information to start onboarding process for new hires including but not limited to drafting offer letters 
• Work closely with the Sr. Manager and Global Recruiting Management team to standardize and implement central support across new process channels 

Standardize and implement central recruiting support 

• Work with the Sr. Manager and Americas Talent Acquisition teams to identify and standardize existing recruiting processes across North America 
• Work to execute high volume standard tasks across Americas Talent Acquisition organization 

Maintenance of global recruiting information system (Avature) 

• Create, update, and audit Avature data regularly to ensure Avature serves as the ‘system of record’ for talent acquisition processes across the region 
• Open and post new roles/folders for hiring teams, manage candidate workflow updates, and provide additional data audits as needed   
• Track changes to Avature records and process changes when appropriate; ensure all appropriate parties are notified (e.g., Recruiting hiring Teams) 
• Liaise with Recruiting and Hiring teams to ensure data changes are entered properly 
• Flag and escalate any issues to supervisor or colleagues, ensuring integrity of data within our systems 

Qualifications: 

• Associate or Bachelor’s degree or an equivalent combination of education, training and experience 
• Minimum 2 years of experience required 
• Fluency in English 
• Avature systems experience preferred 
• Experience working for a professional services organization preferred  
• Self-starter with strong organization and problem solving skills – ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously in a fast-paced, customer-focused environment  
• Ability to work both independently and as an integral member of various teams  
• Comfort working in a global team; many team and customer interactions are via email, phone, video  
• Strong process management and attention to detail  
• Maintain professionalism and discretion while dealing with highly confidential information  
• Basic knowledge of Microsoft Suite required (Outlook, Excel, PowerPoint, Word)