Junior HR Administrator

Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organizational design, and performance improvement. In 2015, Bain & Company opened the Global Business Services Center in Warsaw, in order to provide the best-in-class internal support, efficiently and professionally, to both leadership and consulting teams in Bain offices across Europe, the Middle East, and Africa.

Department and Role Overview

EMEA HR Operations is a part of a global team and collaborates closely with Bain offices across the EMEA region. What defines us is a truly collaborative work environment, where we share our knowledge and inspire each other what helps grow our careers. Something that stands out for us is that we are committed, professional, and always willing to help, and in addition - we share a passion for HR. 

Junior HR Administrator in EMEA HR Ops team will work closely (remotely from Bain GBS Warsaw office) with local HR teams from Bain offices across EMEA on day to day tasks and processes.

The role is based in Warsaw and we are working hybrid (40% of the time you will be required to work from the office).

Responsibilities:

• Employee administration

• Managing updates in the HR system (Workday) 
• Administering employee life cycle and all updates in the HR system
• Preparing and tracking people movement (hires, departures, job changes, transfers, leaves) and communicating them to relevant stakeholders in supported offices 
• Conducting regular audits for data to ensure compliance  
• Preparing, managing, and analyzing necessary reports
• Tracking and maintaining vacation balance, maintaining consistency across systems related to vacation tracking  
• Managing time and absences of employees 
• Taking care of compensation administration 
• Managing of employees performance review  
• Supporting year-end and mid-year bonus calculations
• Supporting the process of onboarding of new joiners, including logistics
• Supporting the medical check process

• Background check administration

• Supporting our vendors with background checks  
• Taking care of background checks administration 

• Benefits administration 

• Ensuring people movements (hires, departures, job changes, leaves) are notified on time to benefits providers  
• Administering employee life cycle and all updates in the insurance system 

• Documents administration

• Creating documents connected with the employee lifecycle   
• Creating compensation memos and upload them on the HR systems for delivery through employee self-service 
• Management of personal e-files of employees 

• Payroll administration

• Managing updates in the Payroll system 
• Administering employee life cycle and all updates in the Payroll system
• Supporting fleet administration

• Mobility administration

• Supporting the work permit process for new hires, transfers, and employees traveling abroad for Bain business (training, client case, etc.) in supported offices 
• Supporting transfer processes in supported offices in collaboration with Global Mobility, Staffing, and employees

Requirements:

• BA degree or an equivalent combination of education, training and experience 
• 1- 2 years of experience in HR administration or professional services 
• Previous use of HR systems nice to have
• Record of customer-facing experience and collaboration with diverse teams
• Fluent English (at least C1 level)
• Fluency in any other language would be a plus 
• Good knowledge of Microsoft Office (Outlook, Excel, PowerPoint)
• Flexibility and high adaptability to working environment
• Great communication skills and ability to work in a team
• Meticulous attention to detail
• Proactive approach and strong problem solving skills

WHAT MAKES US A GREAT PLACE TO WORK:

We are proud to be consistently recognized as one of the world's best places to work, a champion of diversity and a model of social responsibility. We are currently ranked #1 on Glassdoor's Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 13 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally.  We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.