Coordinator, Accounts Payable / Expenses
Description & Requirements
The Role
Responsible for assisting in maintaining and processing the Accounts Payable and Expenses function for APAC Region accordance with Company’s AP/Expenses policies and service level agreements with the business. The person will be outgoing, and comfortable in a truly multinational environment, working with different cultures, styles and all levels of staff.
Key Tasks and Responsibilities
- Ensure all expense reimbursements/AP Invoices deadlines are made in time for weekly payments.
- Ensure coding of expenses / Invoices are in line with Global Accounting guidelines.
- Follow up and email correspondences with employees for expense clarifications and Accounts Payable related transactions whilst ensuring timely reimbursement.
- Work closely with the other members of Accounts Payable and Expenses to resolve complex and subjective expenses situations commercially.
- Perform scheduled internal checks and take required steps.
- Post expenses/ Invoices in the Expenses / AP Admin System
- Prepare and collate EFT payment run.
- Preparation of monthly AP, T&E reports, and preparation of Monthly KPI’s
- Manages internal / external audits.
- Understanding of accounting and posting of GL entries
- Review the contracts and commercials to ensure compliances / controls.
- Support in all ad-hoc reporting and process improvement related initiatives / projects
- Effective and efficient email correspondences with employees / vendors for AP
- Ensuring the set SLAs adherence and TATs are met
- Review of vendor listing and expiring the existing vendors / setting up new vendors
Adhoc:
- New process transitions as and when required.
- Training and development of new and existing resources
- Preparing and maintaining Standard Operating Procedure (SOP) documents
Qualifications and Experience:
Essential
- CA/ CA Inter or MBA (Finance) or M.Com
- Proficiency in English, both written and verbal
- Proficiency in excel
- At least 4-6 years previous Accounts Payable experience
Desired but not essential
- Experience with CODA/SAP
- Experience in a professional services firm